Email Greetings and Salutations

The amount of time we spend in face to face contact has diminished over the years. Frankly, the technologies that help us be more productive and able to communicate more quickly have left us often less connected to the people we are trying to connect with. This is why an email should be carefully crafted to try and create a deeper connection.

A greeting is the first thing you say and can set the tone of your message. A salutation signifies the end of your message, and leaves the reader with a final impression.


Greetings:

  • Dear – This is commonly used with a specific name. For example, Dear Donald. This could also be used for a company or group. For example, Dear Service Desk, or Dear Microsoft.
  • Good afternoon – This is a friendly greeting, but may not get immediate attention. Sometimes messages received in the afternoon won’t be addressed until the next day, even then your readers may forget about your message.
  • Good morning – This is a friendly greeting and suggests that you sent the email in the morning. It generally gets attention before the end of the day, as messages received in the morning can generally be addressed before the end of the day.
  • Greetings – this is suitable for a group or individual. It’s very passive and could be used for people that you’re contacting for the first time.
  • Hello – Just like in speaking with someone in person, Hello, is formal and respectful.
  • Hey there – Even more casual than Hi. Personally I think it sounds a little like you’re shouting at the person or trying to get their attention.
  • Hi – Very casual, use it when you know the person.

Salutations:

  • All the best – Affirmative and inclusive. This one says you want only the best things to come and if there were a list of the best things, you’d all of those for the readers.
  • Be well – This is always a nice way to finish. It suggests you want them to be healthy.
  • Best – Very common, but it’s a little undescriptive.
  • Best regards – Personal, supportive, and affirmative.
  • Best wishes – This one is suitable for a formal email, and is a little personal.
  • Cheers – This is great for a friend when there is a situation where you’ve both benefited. A real Win/Win.
  • Faithfully – To convey a personal note of honesty and commitment. This can be used with your significant other and it can be used for people you’d like to simply impress your commitment.
  • Kind Regards – Very common and polite. It’s my favorite. It shows respect for the readers.
  • Kind wishes – This salutation imparts a sense of positive thoughts for the reader’s future.
  • Many thanks – Really this is just saying Thanks many times.
  • Much love – Just a little more love than “With Love”.
  • My best – Personal and affirmative. This one says you are personally hoping that everything goes well.
  • My best to you – This is an extension of “My Best” and makes it even clearer to the reader that you are wishing them the best.
  • Regards – Very common and polite.
  • Safe travels – Used often when someone is going to travel. It can be used even when speaking figuratively about travelling through life.
  • Sincerely – Formal and great to convey your personal interest.
  • Sincerely yours – This really shows the personal interest and underlines the relationship you have with the readers.
  • Take care – When you want the reader to know you care about them and want them to be well.
  • Talk soon – Makes the reader know that you’d have spoken but for now an email will have to do. They should expect to speak with you soon.
  • Thank you – This is fairly formal.
  • Thank you for your consideration – This is extremely formal, and great for the beginning of any business relationship.
  • Thanks – Informal and friendly. This salutation is commonly used when you are asking for something. Use it carefully though, it’s usually best to be formal when asking for a favor. A better salutation for times when you’ve received something might be something like “Gratefully”, “With gratitude”.
  • Very sincerely – Use this salutation when trying provide a sense of regret or sorrow.
  • Warm Regards – This adds a personal touch and suggests that you have some feelings toward the readers along with your respect.
  • Warmest Regards – Simply adds some more heat to the “Warm Regards”.
  • With deepest sympathy – When someone has experienced a loss this is a good choice.
  • With gratitude – Suitable for those times when someone has already done something for you.
  • With love – Generally used with people you actually love. Family and close friends.
  • With sincere thanks – This one makes the thank you even more personal and shows real appreciation.
  • Yours – Imparting a sense of belonging to the reader. It suggests you will be there for the reader.
  • Yours truly – Really a perfect choice for people that your close to and trust, but you’re maybe not in a place where you’d say that you love them.

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